How Do I Email Big Files to My Accountant?
As a small business owner, you may need to send large files, such as financial reports or spreadsheets, to your accountant. However, many email providers have limits on the size of attachments you can send. In this blog post, we'll discuss how to email big files to your accountant without running into email size limits.
Use a File-Sharing Service
One option for sending large files to your accountant is to use a file-sharing service, such as Dropbox, Google Drive, or OneDrive. These services allow you to upload your files to the cloud and share them with your accountant by sending them a link to the file. This method is useful because it doesn't rely on email size limits and can be accessed from anywhere with an internet connection.
Compress Your Files
Another option for sending large files is to compress them into a zip file. This process compresses the file's size, making it smaller and easier to send via email. Many operating systems, such as Windows and Mac, have built-in compression tools that you can use to compress your files. You can also use third-party compression software, such as WinZip or 7-Zip.
Use a File Transfer Service
File transfer services, such as WeTransfer or SendSpace, allow you to send large files without relying on email attachment size limits. These services work by uploading your file to their servers and sending your accountant a link to download the file. This method is useful if you don't want to create an account or use a cloud storage service.
Use Your Accounting Software
If you use accounting software, such as Quickbooks or Sage 50, you can send your accountant large files through the software's built-in features. These features allow you to attach files to transactions or journal entries, which your accountant can then access through the software.
In conclusion, sending large files to your accountant doesn't have to be a challenge. Using a file-sharing service, compressing your files, using a file transfer service, or using your accounting software's built-in features can help you send large files without running into email attachment size limits. If you have more questions about sending large files or other business technology needs, reach out to KD Technical Services to see if we are a good fit for you. We offer a range of IT solutions to help small businesses manage their technology needs, including email and file-sharing services. We're based in Langley and also service Burnaby, Surrey, Abbotsford, and White Rock. Our team of experts can help you find the right solution for your business and provide support and training to help you get the most out of your technology.